CRRC Sifang America

Accepting Resumes for Future Openings:

Production Administrative Assistant (Bilingual Required)

Location

Chicago

Type

Full Time

Summary
The Administrative Assistant will manage the office and handle duties for upper management. This individual must be efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. Duties may include fielding telephone calls, receiving & directing visitors, word processing, creating spreadsheets & presentations and filing, as well as supporting the tool house when needed. Extensive software skills including SAP, internet research abilities and effective communication skills are required. The individual should be resourceful, organized and a good problem solver. Assuring a steady completion of workload in a timely manner is key to success in this position. 

Essential Duties and Responsibilities
·       Maintain a clean and safe work environment at all times
·       General office administration, including but not limited to: Answer and direct phone calls, data entry, organize and schedule appointments, maintain contact lists, book travel arrangements, etc.
·       Plan meetings and take detailed meeting minutes 
·       Assistance in the development of & maintain documents to complete production tasks in compliance with the Car History Book requirements as well as CRRC Quality standards
·       Report relevant information to Production Leadership to maintain effective lines of communication
·       Must be willing and able to support the tool house team when needed
·       Write and distribute email, correspondence memos, letters, faxes and forms 
·       Assist in the preparation of regularly scheduled reports 
·       Maintain filing & inventory management systems
·       Update and maintain office policies and procedures 
·       Order office supplies as well as research new deals and suppliers 
·       Submit and reconcile expense reports 
·       Provide general support to leadership & visitors 
·       Provide translation and interpretation as required
·       Act as the point of contact for internal and external clients 
·       Perform any other work assigned by Production Leadership

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
 
Competencies
To perform the job successfully, an individual should demonstrate the following competencies:
·       Technical Capacity
·       Personal Effectiveness/Credibility
·       Thoroughness/Attention to Detail
·       Collaboration Skills
·       Communication Proficiency
·       Flexibility 

Work Environment
This job operates in a professional office environment, production floor and outside the office. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands
This is largely a sedentary role; however, occasionally sending & receiving packages and some filing is required. This would require the ability to lift, stand, walk, bend, twist, reach and open filing cabinets as needed.

Education and/or Experience
Required Education and Experience
·       Must be able to read, write, understand, translate and communicate effectively in English & Mandarin
·       1-2 years’ experience as an Administrative Assistant 
·       High School Diploma or GED
·       Proficient understanding of MS Office

Preferred Education and Experience
·       Experience with SAP is a plus
·       3+ years of experience as an Administrative Assistant 
·       Bachelor’s degree
·       Advanced aptitude with MS Office 

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Company Website: www.crrcsifangamerica.com

(if you already have a resume on Indeed)

Or apply here.

* required fields

Location
Or
Or

U.S. Equal Opportunity Employment Information (Completion is voluntary)

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

Form CC-305
OMB Control Number 1250-0005
Expires 4/30/2026

Why are you being asked to complete this form?

We are a federal contractor or subcontractor. The law requires us to provide equal employment opportunity to qualified people with disabilities. We have a goal of having at least 7% of our workers as people with disabilities. The law says we must measure our progress towards this goal. To do this, we must ask applicants and employees if they have a disability or have ever had one. People can become disabled, so we need to ask this question at least every five years.

Completing this form is voluntary, and we hope that you will choose to do so. Your answer is confidential. No one who makes hiring decisions will see it. Your decision to complete the form and your answer will not harm you in any way. If you want to learn more about the law or this form, visit the U.S. Department of Labor’s Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp.

How do you know if you have a disability?

A disability is a condition that substantially limits one or more of your “major life activities.” If you have or have ever had such a condition, you are a person with a disability. Disabilities include, but are not limited to:

  • Alcohol or other substance use disorder (not currently using drugs illegally)
  • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, HIV/AIDS
  • Blind or low vision
  • Cancer (past or present)
  • Cardiovascular or heart disease
  • Celiac disease
  • Cerebral palsy
  • Deaf or serious difficulty hearing
  • Diabetes
  • Disfigurement, for example, disfigurement caused by burns, wounds, accidents, or congenital disorders
  • Epilepsy or other seizure disorder
  • Gastrointestinal disorders, for example, Crohn's Disease, irritable bowel syndrome
  • Intellectual or developmental disability
  • Mental health conditions, for example, depression, bipolar disorder, anxiety disorder, schizophrenia, PTSD
  • Missing limbs or partially missing limbs
  • Mobility impairment, benefiting from the use of a wheelchair, scooter, walker, leg brace(s) and/or other supports
  • Nervous system condition, for example, migraine headaches, Parkinson’s disease, multiple sclerosis (MS)
  • Neurodivergence, for example, attention-deficit/hyperactivity disorder (ADHD), autism spectrum disorder, dyslexia, dyspraxia, other learning disabilities
  • Partial or complete paralysis (any cause)
  • Pulmonary or respiratory conditions, for example, tuberculosis, asthma, emphysema
  • Short stature (dwarfism)
  • Traumatic brain injury

PUBLIC BURDEN STATEMENT: According to the Paperwork Reduction Act of 1995 no persons are required to respond to a collection of information unless such collection displays a valid OMB control number. This survey should take about 5 minutes to complete.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.