Summary
CRRC is looking for Administrator level I or level II who will manage the Marketing and After-sales department's administrative work, and handle duties for the upper management. This individual must be efficient and comfortable being a member of a team. The ability to multi-task, while maintaining complex schedules and managing administrative support, is essential in this position. Duties including but not limited to work with SAP system, material and tool management, document management and filling, and prepare for the spreadsheets and presentations for the projects. Extensive software skills, internet research abilities, and effective communication skills are required. Assuring a steady completion of workload in a timely manner is key to success in this position.
Essential Duties and Responsibilities
· Material and Tool management;
· Organize and schedule appointments;
· Plan meetings and take detailed minutes;
· Write and distribute email, correspondence memos, letters, faxes and forms;
· Generate sales contracts/invoices and distribute it;
· Generate sales contracts/invoices and distribute it;
· Assist in preparing for the scheduled reports on a regular basis;
· Work with SAP and ensure all data and information’s accuracy and timely update;
· Update and maintain the department’s policies and procedures;
· Update and maintain contact lists;
· Order office supplies and research new deals and suppliers;
· Submit and reconcile expense reports;
· Act as a point of contact for internal personnel, and external parties, such as clients and venders;
· Assist in handling administrative requests and queries from senior management or company level
· Travelling to off-site locations(local area), as necessary and assigned; and
· Other duties as assigned
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
Required Education and Experience
- Associate Degree
- 0-2 years’ working experience
- Excellent organizational skills
- Effective communication skills
- A quick learner and a problem solver
- Solid understanding of MS Office
- Ability to do extensive online research independently with limited information or guidance
- Fluency in Mandarin is required
Preferred Education and Experience
- BS degree in Business or related field
- Advanced aptitude with MS Office
- Prior experience working with SAP
*Level I or II based upon the experience level and the candidate's qualification.
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
CRRC Sifang America
CRRC Sifang America is an Illinois-based subsidiary of CRRC Corporation Limited. CRRC Corporation Limited, the parent company, is a world leader in the designing, engineering and manufacturing of advanced passenger rail vehicles and high-speed trains. Headquartered in Beijing, China, CRRC Corporation Limited has 46 wholly-owned & majority-owned subsidiaries. They are a global innovator in rail car and locomotive construction and maintenance.
In 2016, CRRC Sifang America was awarded a contract by the Chicago Transit Authority to supply 846 new railcars.
CRRC Sifang America recently constructed a state-of-the-art production facility on the city’s southeast side, returning railcar manufacturing to Chicago after a 50-year absence.
Company Website: www.crrcsifangamerica.com
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